One of office equipments that can be used as proof of transaction is invoice. The difference between invoice and receipt are lying on the forms and needs. As people know, an invoice is made to be given to the customer. People usually come with an invoice with three layers of paper. The white paper is given to the client. Second paper is stored by the provider as the bill for the client and the last is saved in the invoice. Especially in retail invoice template, in general it refers to an invoice which is released when there are products which are purchased by the final clients.
It is also about registered dealer that purchase some products to unregistered dealer with inter-state sales. So there must be an invoice to be signed by the representative of company. To make it clear, the retail invoice format in word has a usual format to notice. The first is name. It covers place of business and address of the registered dealer. They are the side that provides the products. There is also date of issue of products, date of delivery of the products, and description of the products that is provided. Do not forget to also cover quantity and volume of products along with the embedded tax. At the bottom part, there will be signature of the dealer.
Printable Retail Invoice Template
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Sample Retail Invoice Template
When it comes to an export activity which means it is sent to other countries, there must be name, address, and registered number of the clients to be provided in the invoice. It is different from tax invoice. They all can be issued under VAT but tax invoice is released when there is a registered seller who sells the product or good to another registered clients. The retail invoice template contains the same tax details as in the tax invoice but TIN of the purchaser is an exception. It should be printed three times. The first as the original, second as duplicate copies, and the last is to be given to the clients.
Retail invoice format in word is issued for interstate sales and interstate branch transfer and export. At the bottom of the page, it is signed by the authorized person. So, how to fill the invoice? The first thing to do is to write down the transaction number in the invoice number. Every company may have its own way to write by using letter or combination of letters and numbers. Then, separate shipping address shipping date, ship via, tracking number, and shipping in subtotal.
Write down in accordance to the data. Location may also be stated in the invoice like what store or sales region, and countries if it is an export. There are custom fields which contains information related to the shipping sales representative, driver, assistant, etc. Service date is the next. It is different from the invoice date actually. Write down all items that are purchased in product or service column. Quantity and rate is also filled out according to the order information. When there are tax charges in certain state, city, or country, set in the tax column.
Next, class is for different sections such as product lines, manufacturer, partner, department, and so forth. Discount rate if any is given in amount of percent in the discount column. The last is about deposit, payment method, reference number, and deposit to be filled out based on the total to calculate the balance due in the retail invoice template.